Board Meeting Minutes: August 6, 2022

Attendees: Greg Fisher, Adam Goforth, Matt Hoostal, Rosalie Karunas (Zoom), Alex McCauslin, Melanie Odom-Groh, Anna Wysocki

Start time: 9:40am

1. Opening: Alex McCauslin

Alex led the board through a discerning prayer practice, reflecting on the positives and negatives of the last year of church leadership.

Each board member described the conversations they had with individuals in the church and the gifts they think the people have.
Board members nominated the following people to ask to be on the board: Kendra Goforth, Tenia Dewolf, Raphael Guillen, and Anna Wysocki.
Anna was present at the board meeting and understands that she's being asked to join the board. She'll follow up with Melanie if she has any questions or concerns.
Greg will talk to Tenia and ask her to become a board member at large.
Greg will talk to Kendra and ask her to join the board. He will present to her the idea of either the Historian role or assisting Matt with the Treasurer role.
Melanie will talk to Raphael and ask him to become a board member at large.
These conversations will happen within the next 7 days with the intention of having an answer from each person by August 15th.
The goal is to have a congregational meeting to approve the new board on September 11. The board will communicate new board membership to the congregation via email one week in advance of the board meeting.

Sharon spoke to the board and shared some of her concerns.
She has prepared communion and the coffee hour on Sunday mornings for a number of years, but would like more support in that. She suggests that the person leading communion prepare the elements before they do so.
Sharon suggested training more people in how to prepare for coffee hour and making sure everyone understands all the things that need to be done.
Two checks that Sharon has sent to the church this year were either lost or not deposited. She is switching to direct deposit because of this.
Sharon raised a concern that it's possible to remove mail from the mailbox at the church by reaching in a hand through the mail slot. She proposed we either get a more secure mailbox, or get a PO Box at the post office. She would be willing to fund the PO Box if the church wants one.
She also expressed disappointment that there is not at least one person at the church for more hours during the week.
Action Item: Alex and Greg will follow up with Sharon on the concerns she raised.

End time: 12:28pm